BUREAU OF HEALTH EQUITY AND COMMUNITY ENGAGEMENT – NEW YORK STATE DEPARTMENT OF HEALTH
SMALL WELLNESS MINI BID COHORT 2
Date of Issue: 05/25/2023
Question-and-Answer Period Closing Date : 06/08/2023 11:59 PM
Due Date/Time: 06/29/2023 11:59 PM
Counties Served: Rest of State (all counties outside of New York, Bronx, Kings, Queens, and Richmond) and/or the Nations
Overview
Health Research, Inc. (HRI) and The New York State Department of Health (NYSDOH), Center for Community Health are seeking bids for small community-based projects in Rest of State (outside of New York City) to achieve positive healthcare outcomes. for a project with funding These projects will be supported by funding from the Centers for Disease Control and Prevention (CDC) entitled, National Initiative to Address COVID-19 Health Disparities Among Populations at High-Risk and Underserved, Including Racial and Ethnic Minority Populations and Rural Communities. CDC - COVID Disparities OT21 2103 - Partnerships - STLT Gateway.
Strategy 1: Expand existing and/or develop new mitigation and prevention resources and services to reduce COVID-19 related disparities among populations at higher risk and that are underserved.
The New York State Department of Health plans to invest resources to support traditional and nontraditional partners that are trusted by underserved, marginalized, under resourced, and rural communities in Rest of State (outside of New York City) by funding community-based organizations to engage their community in wellness activities and serve as credible messengers of COVID-19 health literacy information.
Funding is available for both rural and non-rural organizations. Funding amount is $49,999 per organization through a deliverable-based contract. $19,999 of this funding is available to support set deliverables as described in the Scope of Work section below.
The remaining funding of up to $30,000 must be used to support a community wellness project which the applicant will describe when applying. Selected applicants will meet with Bureau staff to develop project-specific deliverables and a deliverable -based budget to substantiate costs associated with the project.
Deliverable-based contracts establish agreed-upon activities or programs that the organization will carry out and then provide proof of completion to be paid. A line-item budget will not be required. General Federal spending rules apply.
Please note: Medical supplies, clinical services, and food are not allowable expenses. Proposed substantiated costs for program expenses are subject to HRI approval.
If applicant is already receiving funding for similar work, they must show how this new funding would be used for work that is distinct from existing efforts. Funding may be used to expand programs to cover additional populations, geographic areas, additional chronic diseases etc.
This is a one-time only funding opportunity. Funding must be used by March 31, 2024. Up to 105 awards will be available.
Minimum Eligibility Requirements
Non-Profit Organizations, Faith Based Organizations, Neighborhood Block Associations, Professional Associations, Fraternities, and Sororities, Community Coalitions, Community Health Worker Networks, Community Health Centers, and other community-based organizations based in and serving Rest of State (counties outside of NYC) are eligible to apply.
Organizations that are not deemed eligible for this funding opportunity include hospitals and county health departments.
Organizations applying in a non-rural area must have an operating budget of less than $1 million. For the purpose of this grant, rural areas are those designated as rural by the Health Resources and Services Administration (HRSA), click here to view these counties.
Please note: Organizations previously awarded under this CDC COVID-19 Health Disparities grant OT21-2103 are not eligible for this funding opportunity. Previous awards include the list below:
Small Wellness Award Mini Bid Cohort 1
Public Health Essentials Training and Development Mini Bid
Equitable Procurement Consultants SOA
Coordinator of Equitable Procurement Consultant SOA
Risk Management: Responding to Public Health Emergencies RFP
Large Community Wellness Program RFA
To contract with HRI and receive funds under this grant award, organizations are required to have a SAM.gov Unique Entity ID (UEI) #.
Community Wellness Projects
Organizations must choose either Chronic Disease Management OR Social Determinants of Health as their focus area and describe the work they can accomplish with the project-specific funding amount ($30,000). Applicants can apply for more than one award in different focus areas or regions but only one award is permitted per organization.
Focus Area: Chronic Disease Management and Preventive Care
New York State recognizes the impact COVID-19 has had on marginalized, underserved, under resourced, Black, Hispanic, Asian, Pacific Islander, Native, LGBTQ and Disabled and Rural communities, and their ability to manage their chronic health conditions (diabetes, obesity, hypertension, etc.) Self-management programs that were designed to support individuals were limited and/or nonexistent during the pandemic. As chronic conditions are an underlying health condition of COVID-19, it is critical that once these programs are reinstated that culturally and linguistically appropriate COVID-19 Health Literacy information is shared with this population by a credible messenger. Health literacy information about COVID-19 testing, quarantine guidelines, COVID-19 vaccine education, and information directing individuals to access vaccines will help reduce the spread of COVID-19 in vulnerable communities. Meanwhile, evidence-based and evidence informed self-management programs will empower healthy lifestyle change in that same community.
For applicants that choose the focus area of “Chronic Disease Management,” this grant will provide funding for community-based organizations to do two activities: 1. Expand existing or create new chronic disease self-management programs for focus populations and 2. Promote COVID-19 Health Literacy to the participants of these programs and the community at large through a trauma informed lens.
Chronic Disease Self-Management programs should be evidenced-based (or evidence-informed), culturally competent programs (and/or group or 1:1 services) that promote and empower lifestyle change among participants diagnosed with a chronic condition. (e.g. Diabetes Prevention, Blood Pressure Self-Monitoring, Obesity Prevention Programs, etc.)
Focus Area: Social Determinants of Health
CDC defines Social Determinants of Health (SDOH) as “the nonmedical factors that influence health outcomes. They are the conditions in which people are born, grow, work, live, and age, and the wider set of forces and systems shaping the conditions of daily life. These forces and systems include economic policies and systems, development agendas, social norms, social policies, racism, climate change, and political systems.”
The weight of unaddressed social determinants of health in communities that are under resourced, underserved, marginalized, and rural has also taken its toll on the health and well-being of New Yorkers throughout the pandemic. Children have lost their parents due to the deadly disease, and have been forced into the foster care system, or have stepped up as head of household to prevent siblings from entering the foster care system. Individuals suffered from food insecurity, loss of employment, and housing. When one’s basic needs are unmet, combined with racist policies such as redlining, unattainable medical treatments, and preferential vaccine trials contribute to discriminatory practices, and unfair treatment, it is hard to think about access to preventive care and mental health services.
During the pandemic, communities across New York State mobilized both formally and informally to bring food into food-desert communities, provided education about eviction, moratoriums, and affordable housing, and therefore empowered individuals to seek access to services where they were seen, heard, and understood. COVID-19 put residents living in multi-unit, overcrowded housing, and the essential workforce at high risk due to increased exposure where they live, work, and play.
For applicants that choose the focus area of Social Determinants of Health, this grant will provide funding for community-based organizations to do two activities: 1) enhance existing or develop new programs that address social determinants of health for focus populations and 2) promote COVID-19 Health Literacy to the participants of these programs and the community at large through a trauma informed lens.
Programs may be group or 1:1 services that reduce the burden of social determinants of health, increase activities of daily living, and promote healthy lifestyle change. (ex. financial literacy, housing navigation, healthy cooking classes, pop-up playgrounds and wellness or recreation programs, violence prevention, etc.)
Focus Populations: The proposed community wellness project must focus on at least one of the focus populations below. You may choose up to five (5) focus populations.
Alaska Native
American Indian
Asian
Black or African American
Hispanic, Latino, or Latinx
Native Hawaiian and Pacific Islanders
People living in rural areas
People experiencing poverty
People experiencing homelessness
People who are incarcerated
People living in other congregate housing
People with disabilities
People with substance use disorders
Non-U.S. born persons
Religious minority
Lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons
Adults aged 65 and over
Youth and young adults
People experiencing mental illness
Essential Workforce
Communities of Focus
The following counties have been identified as our communities of focus throughout Rest of State (outside of New York City).
Click here to see list of Communities of Focus
Applicants proposing to serve at least one of the following counties, Jefferson, Oswego, Putnam, Schuyler, and/or Tompkins, will receive 1 bonus point. These counties are receiving an additional point because Small Wellness Mini Bid Cohort 1 did not include any projects within these counties.
These counties have a combined .50% and above on the CDC Social Vulnerability Index, Minority Health Social Vulnerability Index, and COVID-19 Pandemic Vulnerability Index. These communities show significant health disparities amongst the focus populations, significant infection rate of transmissible COVID-19 cases, and low vaccine uptick. Applications are not limited to these communities, but strongly encouraged.
All communities in Rest of State and/or the Nations are welcome to apply. Funding will prioritize Communities of Focus. Priority will also be given to organizations who have not received funding from NYSDOH/HRI in the past.
Rural Communities
The CDC recognizes that rural communities face unique challenges that contribute to disparities and has designated funding to support COVID-19 mitigation strategies through a rural carveout. Click here to see the list of HRSA designated rural counties will serve as a basis for the rural carveout.
Scope of Work
Funded Organizations will develop Project-Specific Deliverables based on the project(s) or activities(s) proposed. In addition to Project-Specific Deliverables, funded organizations will be required to complete seven (7) set deliverables listed below. NYS DOH will provide the budget breakdown of deliverables to selected awardees. Activities cannot begin until contract is signed and executed.
Deliverable 1: Finalize Project Plan
Activity 1: Participate in at least one (1) phone call/virtual meeting with NYSDOH to review workplan expectations and finalize the project plan. Enhanced TA will be provided to organizations without prior experience in this area.
Activity 2: Finalize project plan and timeline for the contract period.
Deliverable 2: Training of Staff
Activity: Staff working on project will take an online training to increase their knowledge of COVID-19 mitigation strategies and emergency preparedness for future public health emergencies. DOH will provide the link to the training.
Deliverable 3: Identify and Utilize Public Health Outreach Materials
Activity 1: Meet with NYSDOH staff to review available public health outreach materials and identify any gaps. Review revised materials and provide feedback, if appropriate. Identify any barriers to reaching the focus populations. Provide edits or suggestions to existing materials.
Activity 2: Increase COVID Health Literacy by utilizing NYSDOH COVID-19 materials in your Small Wellness Project programs.
Activity 3: Utilize NYSDOH Public Health Outreach materials that are relevant and responsive to the needs of the community served through your Small Wellness Project programs.
Deliverable 4: Participate in Public Health Essentials Training
Activity: Participate in three (3) webinars/trainings that supports your organization’s infrastructure and provide feedback on the training, including identifying any barriers to implementing the ideas presented. NYSDOH will connect awardees to a designated project training entity.
Deliverable 5: Participate in Risk Management in Public Health Crisis TA Trainings
Activity: Attend and participate in at least five 1:1 or group TA sessions. NYSDOH will connect awardees to a designated technical assistance training entity.
Deliverable 6: Participate in 1:1 Technical Assistance with NYSDOH
Activity: Attend and participate in 1:1 TA sessions with NYSDOH staff.
Deliverable 7: Report-Wrap Up Activities
Activity 1: Participate in an all-awardee webinar to share best practices.
Activity 2: Provide a final report of work completed via survey and upload any supporting materials developed that describe the work of your project
Reporting Expectations
Funded community-based organizations must be able to provide the following information for program evaluation purposes:
How many people did your project serve?
In which settings did your project take place (e.g., community-based organization, faith-based organization, etc.)?
How well did you reach the focus population(s) that you selected for this project?
What are the preferred languages of the people your project served?
What are the races and ethnicities of the people your project served?
Which counties and zip codes did your project serve?
How many partner organizations helped you implement your project? How many of these were new or expanded partnerships?
What successes and challenges emerged while carrying out your project, including promoting COVID-19 health literacy?
What are your plans, if any, to continue your project after this grant ends?
Payment Schedule
Each Small Wellness Mini Bid awardee will be paid up to $49,999 over a contract
period of approximately 6 months. Awardees will submit invoices monthly, based on the
completion of deliverables specified in the contract.
Application Process
Applications will be submitted online in SurveyMonkey Apply© platform (SM Apply©). To respond to this solicitation, please first create a login in SM Apply© and then complete the application questions in the SM Apply© form. Applications are due by 06/29/2023, 11:59PM.
Application steps:
1. Click here to begin application process.
2. Create a login in SM Apply©
3. Respond to the application questions in SM Apply© (see below).
Question-and-Answer Period:
The Question-and-Answer period allows applicants to ask for clarifications about the application process or funding opportunity. Submit questions to the Bureau of Health Equity and Community Engagement at covidhdp@health.ny.gov by June 8, 2023, 11:59 PM.
Answers to all questions will be posted on the HRI Funding Opportunities page https://www.healthresearch.org/funding-opportunities/ on or before June 15, 2023.
Note: During this Question-and-Answer Period, questions submitted by applicants will not be answered individually.
Review Process:
Applications meeting the minimum eligibility requirements and guidelines set forth above will be reviewed and evaluated competitively by a panel convened by the Bureau of Health Equity and Community Engagement using an objective rating system reflective of the required items specified for each component. Up to 105 organizations will be selected.
Application (Max 18 points, including 2 bonus points):
Organization Name:
Organization EIN number (enter N/A if you are unsure or do not have one):
Legal Entity Name (if different than organization name:
SAM.gov UEI#:
Mailing address (including Zip+4):
Primary Contact Name:
Primary Contact Email:
Primary Contact Phone Number:
Secondary Contact Name:
Secondary Contact Email:
Secondary Contact Phone Number:
Signatory Name:
Focus populations: The proposed wellness project must focus on at least one of the focus populations mentioned above. Applicants may propose up to five (5) focus populations to serve.
Type of program proposed: Social Determinants of Health or Chronic Disease Management.
Do you work under another fiscal organization? This means your EIN and UEI number are not your own, they are for an umbrella organization. If so, enter name here _____________________----(not scored).
Communities of Focus: Enter counties this wellness project is proposing to serve: If proposing to serve at least one of the following counties, Jefferson, Oswego, Putnam, Schuyler, and/or Tompkins, 1 bonus point will be awarded. These counties are receiving an additional point because Small Wellness Mini Bid Cohort 1 did not include any projects within these counties.
Briefly describe your organization’s experience successfully planning and implementing projects or activities with your chosen focus population(s). Provide clear examples of successful implementation of projects or activities with chosen focus population(s). (4 points)
How did your organization adapt to serve the needs of your community during the COVID-19 pandemic (e.g., assist in meeting basic needs, provided education about the vaccine, provided PPE, addressed misinformation, etc.)? (2 points)
Please describe how you propose to use $30,000* to support a community wellness project for your proposed focus populations. Include 2-3 activities, events, or projects you hope to accomplish and how you plan to promote COVID-19 Health Literacy to the participants of these programs. If applicant is already receiving funding for similar work, they must show how this new funding would be used for work that is distinct from existing efforts. Funding may be used to expand program to cover additional populations, geographic areas, additional chronic diseases etc. (4 points)
Organizations who receive funding from this grant will automatically receive training and technical assistance (TA) to support program sustainability. Please briefly describe how this technical assistance would benefit your organization. (2 points)
The time frame to complete projects under this grant is approximately 6 months. All work must be completed by March 31, 2024. Please briefly describe your organization’s readiness to start work and ability to complete proposed work in a short time frame, including a thorough timeline. (4 points)
Are you currently or have you in the past received funding from NYS DOH or HRI? (1 bonus point for those organizations who have not previously contracted with NYS DOH or HRI)
All applications must be received in SM Apply© by 06/29/2023, 11:59 PM. Late applications will not be accepted. Applications will not be accepted via mail, fax, or e-mail.
Small Wellness Mini Bid Cohort 2
BUREAU OF HEALTH EQUITY AND COMMUNITY ENGAGEMENT – NEW YORK STATE DEPARTMENT OF HEALTH
SMALL WELLNESS MINI BID COHORT 2
Date of Issue: 05/25/2023
Question-and-Answer Period Closing Date : 06/08/2023 11:59 PM
Due Date/Time: 06/29/2023 11:59 PM
Counties Served: Rest of State (all counties outside of New York, Bronx, Kings, Queens, and Richmond) and/or the Nations
Overview
Health Research, Inc. (HRI) and The New York State Department of Health (NYSDOH), Center for Community Health are seeking bids for small community-based projects in Rest of State (outside of New York City) to achieve positive healthcare outcomes. for a project with funding These projects will be supported by funding from the Centers for Disease Control and Prevention (CDC) entitled, National Initiative to Address COVID-19 Health Disparities Among Populations at High-Risk and Underserved, Including Racial and Ethnic Minority Populations and Rural Communities. CDC - COVID Disparities OT21 2103 - Partnerships - STLT Gateway.
Strategy 1: Expand existing and/or develop new mitigation and prevention resources and services to reduce COVID-19 related disparities among populations at higher risk and that are underserved.
The New York State Department of Health plans to invest resources to support traditional and nontraditional partners that are trusted by underserved, marginalized, under resourced, and rural communities in Rest of State (outside of New York City) by funding community-based organizations to engage their community in wellness activities and serve as credible messengers of COVID-19 health literacy information.
Funding is available for both rural and non-rural organizations. Funding amount is $49,999 per organization through a deliverable-based contract. $19,999 of this funding is available to support set deliverables as described in the Scope of Work section below.
The remaining funding of up to $30,000 must be used to support a community wellness project which the applicant will describe when applying. Selected applicants will meet with Bureau staff to develop project-specific deliverables and a deliverable -based budget to substantiate costs associated with the project.
Deliverable-based contracts establish agreed-upon activities or programs that the organization will carry out and then provide proof of completion to be paid. A line-item budget will not be required. General Federal spending rules apply.
Please note: Medical supplies, clinical services, and food are not allowable expenses. Proposed substantiated costs for program expenses are subject to HRI approval.
If applicant is already receiving funding for similar work, they must show how this new funding would be used for work that is distinct from existing efforts. Funding may be used to expand programs to cover additional populations, geographic areas, additional chronic diseases etc.
This is a one-time only funding opportunity. Funding must be used by March 31, 2024. Up to 105 awards will be available.
Minimum Eligibility Requirements
Non-Profit Organizations, Faith Based Organizations, Neighborhood Block Associations, Professional Associations, Fraternities, and Sororities, Community Coalitions, Community Health Worker Networks, Community Health Centers, and other community-based organizations based in and serving Rest of State (counties outside of NYC) are eligible to apply.
Organizations that are not deemed eligible for this funding opportunity include hospitals and county health departments.
Organizations applying in a non-rural area must have an operating budget of less than $1 million. For the purpose of this grant, rural areas are those designated as rural by the Health Resources and Services Administration (HRSA), click here to view these counties.
Please note: Organizations previously awarded under this CDC COVID-19 Health Disparities grant OT21-2103 are not eligible for this funding opportunity. Previous awards include the list below:
Small Wellness Award Mini Bid Cohort 1
Public Health Essentials Training and Development Mini Bid
Equitable Procurement Consultants SOA
Coordinator of Equitable Procurement Consultant SOA
Risk Management: Responding to Public Health Emergencies RFP
Large Community Wellness Program RFA
To contract with HRI and receive funds under this grant award, organizations are required to have a SAM.gov Unique Entity ID (UEI) #.
Community Wellness Projects
Organizations must choose either Chronic Disease Management OR Social Determinants of Health as their focus area and describe the work they can accomplish with the project-specific funding amount ($30,000). Applicants can apply for more than one award in different focus areas or regions but only one award is permitted per organization.
Focus Area: Chronic Disease Management and Preventive Care
New York State recognizes the impact COVID-19 has had on marginalized, underserved, under resourced, Black, Hispanic, Asian, Pacific Islander, Native, LGBTQ and Disabled and Rural communities, and their ability to manage their chronic health conditions (diabetes, obesity, hypertension, etc.) Self-management programs that were designed to support individuals were limited and/or nonexistent during the pandemic. As chronic conditions are an underlying health condition of COVID-19, it is critical that once these programs are reinstated that culturally and linguistically appropriate COVID-19 Health Literacy information is shared with this population by a credible messenger. Health literacy information about COVID-19 testing, quarantine guidelines, COVID-19 vaccine education, and information directing individuals to access vaccines will help reduce the spread of COVID-19 in vulnerable communities. Meanwhile, evidence-based and evidence informed self-management programs will empower healthy lifestyle change in that same community.
For applicants that choose the focus area of “Chronic Disease Management,” this grant will provide funding for community-based organizations to do two activities: 1. Expand existing or create new chronic disease self-management programs for focus populations and 2. Promote COVID-19 Health Literacy to the participants of these programs and the community at large through a trauma informed lens.
Chronic Disease Self-Management programs should be evidenced-based (or evidence-informed), culturally competent programs (and/or group or 1:1 services) that promote and empower lifestyle change among participants diagnosed with a chronic condition. (e.g. Diabetes Prevention, Blood Pressure Self-Monitoring, Obesity Prevention Programs, etc.)
Focus Area: Social Determinants of Health
CDC defines Social Determinants of Health (SDOH) as “the nonmedical factors that influence health outcomes. They are the conditions in which people are born, grow, work, live, and age, and the wider set of forces and systems shaping the conditions of daily life. These forces and systems include economic policies and systems, development agendas, social norms, social policies, racism, climate change, and political systems.”
The weight of unaddressed social determinants of health in communities that are under resourced, underserved, marginalized, and rural has also taken its toll on the health and well-being of New Yorkers throughout the pandemic. Children have lost their parents due to the deadly disease, and have been forced into the foster care system, or have stepped up as head of household to prevent siblings from entering the foster care system. Individuals suffered from food insecurity, loss of employment, and housing. When one’s basic needs are unmet, combined with racist policies such as redlining, unattainable medical treatments, and preferential vaccine trials contribute to discriminatory practices, and unfair treatment, it is hard to think about access to preventive care and mental health services.
During the pandemic, communities across New York State mobilized both formally and informally to bring food into food-desert communities, provided education about eviction, moratoriums, and affordable housing, and therefore empowered individuals to seek access to services where they were seen, heard, and understood. COVID-19 put residents living in multi-unit, overcrowded housing, and the essential workforce at high risk due to increased exposure where they live, work, and play.
For applicants that choose the focus area of Social Determinants of Health, this grant will provide funding for community-based organizations to do two activities: 1) enhance existing or develop new programs that address social determinants of health for focus populations and 2) promote COVID-19 Health Literacy to the participants of these programs and the community at large through a trauma informed lens.
Programs may be group or 1:1 services that reduce the burden of social determinants of health, increase activities of daily living, and promote healthy lifestyle change. (ex. financial literacy, housing navigation, healthy cooking classes, pop-up playgrounds and wellness or recreation programs, violence prevention, etc.)
Focus Populations: The proposed community wellness project must focus on at least one of the focus populations below. You may choose up to five (5) focus populations.
Alaska Native
American Indian
Asian
Black or African American
Hispanic, Latino, or Latinx
Native Hawaiian and Pacific Islanders
People living in rural areas
People experiencing poverty
People experiencing homelessness
People who are incarcerated
People living in other congregate housing
People with disabilities
People with substance use disorders
Non-U.S. born persons
Religious minority
Lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons
Adults aged 65 and over
Youth and young adults
People experiencing mental illness
Essential Workforce
Communities of Focus
The following counties have been identified as our communities of focus throughout Rest of State (outside of New York City).
Click here to see list of Communities of Focus
Applicants proposing to serve at least one of the following counties, Jefferson, Oswego, Putnam, Schuyler, and/or Tompkins, will receive 1 bonus point. These counties are receiving an additional point because Small Wellness Mini Bid Cohort 1 did not include any projects within these counties.
These counties have a combined .50% and above on the CDC Social Vulnerability Index, Minority Health Social Vulnerability Index, and COVID-19 Pandemic Vulnerability Index. These communities show significant health disparities amongst the focus populations, significant infection rate of transmissible COVID-19 cases, and low vaccine uptick. Applications are not limited to these communities, but strongly encouraged.
All communities in Rest of State and/or the Nations are welcome to apply. Funding will prioritize Communities of Focus. Priority will also be given to organizations who have not received funding from NYSDOH/HRI in the past.
Rural Communities
The CDC recognizes that rural communities face unique challenges that contribute to disparities and has designated funding to support COVID-19 mitigation strategies through a rural carveout. Click here to see the list of HRSA designated rural counties will serve as a basis for the rural carveout.
Scope of Work
Funded Organizations will develop Project-Specific Deliverables based on the project(s) or activities(s) proposed. In addition to Project-Specific Deliverables, funded organizations will be required to complete seven (7) set deliverables listed below. NYS DOH will provide the budget breakdown of deliverables to selected awardees. Activities cannot begin until contract is signed and executed.
Deliverable 1: Finalize Project Plan
Activity 1: Participate in at least one (1) phone call/virtual meeting with NYSDOH to review workplan expectations and finalize the project plan. Enhanced TA will be provided to organizations without prior experience in this area.
Activity 2: Finalize project plan and timeline for the contract period.
Deliverable 2: Training of Staff
Activity: Staff working on project will take an online training to increase their knowledge of COVID-19 mitigation strategies and emergency preparedness for future public health emergencies. DOH will provide the link to the training.
Deliverable 3: Identify and Utilize Public Health Outreach Materials
Activity 1: Meet with NYSDOH staff to review available public health outreach materials and identify any gaps. Review revised materials and provide feedback, if appropriate. Identify any barriers to reaching the focus populations. Provide edits or suggestions to existing materials.
Activity 2: Increase COVID Health Literacy by utilizing NYSDOH COVID-19 materials in your Small Wellness Project programs.
Activity 3: Utilize NYSDOH Public Health Outreach materials that are relevant and responsive to the needs of the community served through your Small Wellness Project programs.
Deliverable 4: Participate in Public Health Essentials Training
Activity: Participate in three (3) webinars/trainings that supports your organization’s infrastructure and provide feedback on the training, including identifying any barriers to implementing the ideas presented. NYSDOH will connect awardees to a designated project training entity.
Deliverable 5: Participate in Risk Management in Public Health Crisis TA Trainings
Activity: Attend and participate in at least five 1:1 or group TA sessions. NYSDOH will connect awardees to a designated technical assistance training entity.
Deliverable 6: Participate in 1:1 Technical Assistance with NYSDOH
Activity: Attend and participate in 1:1 TA sessions with NYSDOH staff.
Deliverable 7: Report-Wrap Up Activities
Activity 1: Participate in an all-awardee webinar to share best practices.
Activity 2: Provide a final report of work completed via survey and upload any supporting materials developed that describe the work of your project
Reporting Expectations
Funded community-based organizations must be able to provide the following information for program evaluation purposes:
How many people did your project serve?
In which settings did your project take place (e.g., community-based organization, faith-based organization, etc.)?
How well did you reach the focus population(s) that you selected for this project?
What are the preferred languages of the people your project served?
What are the races and ethnicities of the people your project served?
Which counties and zip codes did your project serve?
How many partner organizations helped you implement your project? How many of these were new or expanded partnerships?
What successes and challenges emerged while carrying out your project, including promoting COVID-19 health literacy?
What are your plans, if any, to continue your project after this grant ends?
Payment Schedule
Each Small Wellness Mini Bid awardee will be paid up to $49,999 over a contract
period of approximately 6 months. Awardees will submit invoices monthly, based on the
completion of deliverables specified in the contract.
Application Process
Applications will be submitted online in SurveyMonkey Apply© platform (SM Apply©). To respond to this solicitation, please first create a login in SM Apply© and then complete the application questions in the SM Apply© form. Applications are due by 06/29/2023, 11:59PM.
Application steps:
1. Click here to begin application process.
2. Create a login in SM Apply©
3. Respond to the application questions in SM Apply© (see below).
Question-and-Answer Period:
The Question-and-Answer period allows applicants to ask for clarifications about the application process or funding opportunity. Submit questions to the Bureau of Health Equity and Community Engagement at covidhdp@health.ny.gov by June 8, 2023, 11:59 PM.
Answers to all questions will be posted on the HRI Funding Opportunities page https://www.healthresearch.org/funding-opportunities/ on or before June 15, 2023.
Note: During this Question-and-Answer Period, questions submitted by applicants will not be answered individually.
Review Process:
Applications meeting the minimum eligibility requirements and guidelines set forth above will be reviewed and evaluated competitively by a panel convened by the Bureau of Health Equity and Community Engagement using an objective rating system reflective of the required items specified for each component. Up to 105 organizations will be selected.
Application (Max 18 points, including 2 bonus points):
Organization Name:
Organization EIN number (enter N/A if you are unsure or do not have one):
Legal Entity Name (if different than organization name:
SAM.gov UEI#:
Mailing address (including Zip+4):
Primary Contact Name:
Primary Contact Email:
Primary Contact Phone Number:
Secondary Contact Name:
Secondary Contact Email:
Secondary Contact Phone Number:
Signatory Name:
Focus populations: The proposed wellness project must focus on at least one of the focus populations mentioned above. Applicants may propose up to five (5) focus populations to serve.
Type of program proposed: Social Determinants of Health or Chronic Disease Management.
Do you work under another fiscal organization? This means your EIN and UEI number are not your own, they are for an umbrella organization. If so, enter name here _____________________----(not scored).
Communities of Focus: Enter counties this wellness project is proposing to serve: If proposing to serve at least one of the following counties, Jefferson, Oswego, Putnam, Schuyler, and/or Tompkins, 1 bonus point will be awarded. These counties are receiving an additional point because Small Wellness Mini Bid Cohort 1 did not include any projects within these counties.
Briefly describe your organization’s experience successfully planning and implementing projects or activities with your chosen focus population(s). Provide clear examples of successful implementation of projects or activities with chosen focus population(s). (4 points)
How did your organization adapt to serve the needs of your community during the COVID-19 pandemic (e.g., assist in meeting basic needs, provided education about the vaccine, provided PPE, addressed misinformation, etc.)? (2 points)
Please describe how you propose to use $30,000* to support a community wellness project for your proposed focus populations. Include 2-3 activities, events, or projects you hope to accomplish and how you plan to promote COVID-19 Health Literacy to the participants of these programs. If applicant is already receiving funding for similar work, they must show how this new funding would be used for work that is distinct from existing efforts. Funding may be used to expand program to cover additional populations, geographic areas, additional chronic diseases etc. (4 points)
Organizations who receive funding from this grant will automatically receive training and technical assistance (TA) to support program sustainability. Please briefly describe how this technical assistance would benefit your organization. (2 points)
The time frame to complete projects under this grant is approximately 6 months. All work must be completed by March 31, 2024. Please briefly describe your organization’s readiness to start work and ability to complete proposed work in a short time frame, including a thorough timeline. (4 points)
Are you currently or have you in the past received funding from NYS DOH or HRI? (1 bonus point for those organizations who have not previously contracted with NYS DOH or HRI)
All applications must be received in SM Apply© by 06/29/2023, 11:59 PM. Late applications will not be accepted. Applications will not be accepted via mail, fax, or e-mail.